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Rivanna Rifle & Pistol Club
A private shooting club in Charlottesville, VA

Updated Rules

This page contains rules and policies, of interest to general membership, passed at previous Board of Directors meetings.  They are ordered from most recent to earlier.  It’s a good idea to check here after Board meetings to keep informed. Contact the Club President with any questions.

From the December 15, 2011 Board meeting:

Managing A Hearing of Club Charges

The practice of one member or associate bringing a formal written charge against another is fully allowed under the bylaws of this club but ought to be reserved for the most serious of allegations and considered only if the matter cannot be otherwise resolved.

Anyone involved in such a complaint is to fully review, at a minimum, the following sections of the club's bylaws:

  • Removal and suspensions, 7.1-7.4
  • Removal of a board member, 2.2
  • Conflict of interest, 2.10
  • Member in good standing, 1.4

All such complaints shall be reviewed and decided by the board of directors at a meeting of the board in accordance with Sec. 7.1 of the bylaws and with this policy. In all cases the President of the club, or Vice President in his/her absence, shall preside at such meeting.

The accused shall be considered innocent unless there is a preponderance of evidence presented to the contrary. The accused is not obligated to either speak or present evidence in these matters.

Full and complete minutes shall be made and all written and physical evidence preserved by the Secretary.

A member or associate accused of wrongdoing has a right to a “full hearing” (7.2). That hearing shall include the following parts:

  1. Call to order and determination of a quorum by the presiding officer.
  2. Reading of the charges by the Secretary or designate thereof
  3. Verbal statement (opening remarks) by the accuser
  4. Verbal statement (opening remarks) by the accused
  5. Introduction of evidence by the accuser
  6. Introduction of evidence by the accused
  7. Questions from the board members
  8. Private deliberation and decision by the board
  9. Private determination of sanction(s) by the board, if applicable
  10. Private authoring of document summarizing the finding of facts and board decision(s)
  11. Public reading of the summary document by the presiding officer
  12. Advisement of appeals option to the accused (7.3) by the Secretary, if applicable
  13. Adjournment

Supporting evidence presented in these matters shall be physical in nature (i.e. - written documents signed by the person responsible for the statement, a printed photograph, or videotape, etc.) so that they may be provided to the Secretary and equally shared with both the accuser and accused in accordance with the bylaws (7.1). No verbal testimony, other than statements from the accused and the accuser, will be allowed, with the following exception: The board of directors hearing the matter may ask for points of clarification of witnesses whose written testimony has already been introduced and who may be in attendance during the proceeding.

Both the accused and the accuser may have the assistance of counsel within the following parameters:

  • Each party may have only one counselor present with them during these proceedings
  • Counselors shall not offer testimony
  • Counselors may ask for points of clarification from the presiding officer
  • Counselors shall not ask questions of the parties
  • A counselor may or may not be a member or associate of the club but shall not be a sitting member of the Board of Directors
  • Nothing in this policy shall be construed as authorizing anyone other than a licensed attorney from engaging in the practice of law.

The board may impose any sanction which it deems appropriate, including, but not limited to, the following options:

  • A written reprimand
  • Re-training, especially as it concerns safety
  • A limitation of access to portions of the club or specific activities therein
  • Suspension from the club for a specific period of time and loss of “member in good standing” status during that period
  • Expulsion from the club and permanent loss of “member in good standing” status
  • Referral of the matter to law enforcement

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From the August 18, 2011 Board meeting:

RRPC's Agreement with Law Enforcement Agencies
regarding future use of RRPC facilities

The BOD started crafting the terms of agreement.  See final version.

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From the June 16, 2011 Board meeting:

300 yard Rifle Range is CLOSED until further notice

See our General Discussion forum for more information.

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From the July 15, 2010 Board meeting:

Muzzle-Loaders on Rifle Range

Primitive muzzle-loaders (flintlock or caplock firing black powder, no in-line guns) may be fired on the Rifle range at appropriate target frames, set between 25 and 100 yards.  Please be sure your rounds impact the berm.

Armory Guidelines

  1. Only current RRPC members are allowed to check-out firearms and to utilize club ammunition for club-sponsored training.
  2. Club weapons must be signed-out by the Club Armorer and/or Assistant Aromorers. Firearm charge-out/return will be recorded in the RRPC Firearms Inventory Logbook, maintained by the Armorer.
  3. All RRPC weapons charged-out are the direct responsibility of the borrower, and the firearm(s) must be returned in a fully-cleaned and safe operating condition. All returned firearms will be inspected by the Armorer, prior to being accepted back into the RRPC inventory.
  4. RRPC firearms should be checked-out for one-day use at RRPC events only, unless a special longer-term arrangement is approved by the Armorer.
  5. Those members desiring to check out a RRPC firearm will be required to sign for the firearm in the RRPC Firearms Inventory Logbook, as well as execute an individual RRPC Firearms Checkout Form. Anyone desiring to checkout a RRPC firearm must provide a copy of their valid Virginia Driver’s License, with current address and provide current telephone numbers.
  6. Request for RRPC firearms need to be submitted to the Armorer at least seven days in advance by current club members.

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From the May 20, 2010 Board meeting:

Fully Automatic Weapons Used at Club

All members who wish to continue shooting their machine guns at the Club
must be recertified by Sept. 1, 2010.  Details..

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From the April 15, 2010 Board meeting:

Surveillance Camera Use Policy

RRPC has surveillance cameras on the club property to provide security and oversight of its buildings, ranges and real estate. Members and guests are advised of the cameras upon entering the club’s property and may not “opt out” of having their presence there recorded.

The images taken by the cameras are stored on hard drive(s) that belong to the club and are under the sole control of the Board of Directors. The Board shall have the singular power to determine how, when and why the cameras and images captured by them are used as well as selecting those individuals who are allowed password access to the system.

Club members, in good standing and at the convenience of the Board or those so authorized, may request to see a demonstration of how the cameras work, see their field of view and have certain parts of the recorded record played back for them as an example of how the system functions.

No one shall make or distribute copies of the recorded images gathered by the camera system without the Board's specific advanced written authorization. Nor shall anyone, without formal Board authorization, act to block, disconnect or otherwise disable any part of the camera system or hard drive recording(s) devices. Furthermore; persons wishing to review the recorded images as part of a formal investigation shall make a written request to the Board asking for authorization and access to recorded images.

Failure to abide by this policy will result in disciplinary action against the violator(s) up to and including dismissal from the club, as allowed by the Bylaws.